Mar 2018


how to work with tasks on gmail account

You can use Google Tasks in Gmail to help you keep track of things you need to do. You can use Tasks to make to make lists, jot down notes, or assign a due date utilizing your Calendar app. Google Tasks opens into a small window and displays your tasks as a list with check boxes you can use to mark tasks as complete. You can also perform a variety of actions on your tasks, such as email a list, print a list, or sort your tasks by due dates. You can create different lists and manage their hierarchy by moving tasks up and down the list or making tasks subordinate to other tasks.


More Tasks in Calendar :

The Tasks feature in Gmail is the same one you use in Google Calendar. You can learn more about this feature in Chapter 3, “Organizing Your Schedule with Calendar.”


Create a Task :

You can enter tasks directly in the Tasks window. After you add a task, it appears in the list.


1 .  Click the Gmail feature dropdown button.


2 .  Click Tasks.


3 .  Click the Add Task icon.


4 .  Enter the task you want to record.


5 .  Click the Edit Details arrow.


6 .  Add any additional details about the task, such as a due date or notes about the task.


7 .  Click the Back to List link.


8 .  Click Close (x) to exit.


Make a New List :

Tasks starts you out with a default list labeled with the user’s name. You can create more lists and switch between them using the Switch List button.


1 .  Click the Switch List button in the Tasks window.


2 .  Click New List.


3 .  Enter a name for the list.


4 .  Click OK.


5 .  Tasks creates the new list where you can start to add tasks. Click the Close button to exit or click the Switch List button to switch to another list.


Email a Task List :

You can email your list to another user. For example, you might email a shopping list to your spouse or a to-do list to a colleague. When you activate this feature, Gmail inserts the list into the message body of your email.


1 .  Open the list you want to send from the Tasks window.


2 .  Click the Actions button.


3 .  Click Email Task List.


4 .  A message window opens with the list inserted into the message body. Enter an email address.


5 .  Click the Send button.


Customizing Gmail :

You can customize the way you work with Gmail using a variety of options. For example, you can set up a signature that appears automatically at the bottom of every message. Most of the customizing options are found through the Settings page. The Settings page offers several tabs for controlling how various features work.


Add a Signature :

A signature is preset text that is automatically inserted at the bottom of every message you create and send. You might use a signature that includes your company name and website, or a favorite quote. Signatures include a dashed line to separate them form the rest of the message text.


1 .  Click the Settings button.


2 .  Click Settings.


3 .  \Scroll downs the General tab to find the Signature section and enter your signature text.


4 .  Format the text, as needed.


Not all email readers can display formatting, so keep this in mind as you’re thinking about adding a lot of formatting to a signature or a message. Your best bet is to keep it simple.


1 .  Scroll to the bottom of the page and click the Save; Changes button.


2 .  The next time you click the Compose button, the new message window includes the signature automatically.


Set Up an Automatic Reply :

If you’re planning on being away from your work for a vacation or several days off, you can set up Gmail to send an automatic reply to messages you receive while you’re away. You can also control who receives an automated message.


1 .  Click the Settings button.


2 .  Click Settings.


3 .  Scroll down the General tab to find the Vacation Responder section and click the Vacation Responder On option.


4 .  Specify a date range for the time you’re away: start date and end date.


5 .  Enter a subject heading for the reply message.


6 .  Enter your reply message text and format it, if needed.


7 .  Select the check boxes to specify whether to send the reply to people from your contacts or people in your domain.


8 .  Click the Save Changes button.


Turn It Off

To turn off an automatic reply, simply revisit the Settings page and click the Vacation Responder Off option.



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