Dec 2017
08

google docs

how to use google docs

Navigating Google Docs (browser/Chromebook)

It’s possible to open an existing Google Docs file directly from Google Drive. However, it’s also possible to open a file from the Google Docs home screen, which is distinct from Google Drive’s main screen.

 

This is what the Google Docs home screen looks like in a Web browser or Chromebook.

 

Here’s what the icons do

 

Menu. The icon that looks like three bars lets you switch to Drive, Sheets, or Slides, or access Settings, which includes Offline editing.

 

List View/Grid View. Switches between thumbnails of the Google Docs and Word documents stored in your account, and a list view that shows the titles.

 

AZ button. Changes how the view is sorted (for instance, By title or Last modified).

 

Open File Picker. The folder icon lets users search for documents, and upload new documents

 

Plus icon. The large icon on the bottom of the screen creates a new Google Docs document

 

Next to each document, you will also notice an icon that looks like three dots. This is the More icon, which displays the following functions:

 

1)Rename

2)Remove

3)Open in new tab

 

Navigating Google Docs (Android/iOS) :

The Google Docs mobile app has a similar set of icons. The Plus and List View/Grid View icons have the same functions as the browser version of Docs, but the Menu icon has additional functions:

 

1)Recent-Recently opened or uploaded documents.

 

2)Starred-These are documents that you have “starred” for future reference or follow-up.

 

3)Shared with me-These documents have been created by other Google users and shared with you. If it’s empty, it means no one has shared documents with you (yet).

 

4)Offline-Documents which are saved locally, and are therefore accessible for offline editing.

 

The More Actions icon below each document in the Google Docs mobile app has additional functionality:

1)Rename

2)Share & export

3)Download & keep in sync

4)Details

5)Remove

 

 

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