Jan 2018

google docs

list of menus and usage on google docs

The Insert command on the browser-based version of Google Docs is an easy way to import various graphic, text and other objects, including:


1) Images. Upload a photo, drag a photo, reference a photo’s URL, or even take a photo with a webcam. Once the image is inserted, select it to show the text-wrapping options.


2) Drawings. Selecting this brings up the Google Drawings application (see), and lets you make quick diagrams.


3) Page numbers. The options for numbering pages are more limited than Microsoft Word, but for letters or simple reports, it’s adequate.


4) Footnotes. These are automatically numbered at the bottom of the page.


5) Special characters.  The list includes math symbols, arrows, non-Ro-man scripts, and even game pieces.


6) Page break.


7) Headers and Footers. Unlike Microsoft Word, which allows the creation of sophisticated graphics and other header/ footer elements, Google Docs only has simple text and formatting options for the header and footer.


8) Table of contents. This function lets users create a simple TOC based on headings in the body of the document.


9) Comments. Comments appear in the right margin, and are color-coded if collaborators have access.


that the Insert options on the Google Docs app for iOS and Android are limited.


Templates :

There are additional features in Google Docs that beginners will find extremely useful. Note that some of them are not available in desktop word processors, such as Microsoft Word and Apple Pages.


You can create documents, spreadsheets and presentations from preexisting templates. There are dozens available. I’ve used tem plates for invoices, resumes and fax cover letters:


How To use a template, do the following :

1) In an existing document, go to File > New > From template. Template options are also displayed from the Google Docs main screen.


2) Select one of the templates.


3) Change the title of the document. Formatting and other elements can be changed using the formatting toolbar.


How to Translate Document :

This feature will create a rough translation of your document in any language that Google Translate supports. It can give people who speak a different language a rough idea of what your document is about.


However, the quality of the translations is poor. It is not a substitute for a qualified human translator.


To use this feature:


1) Open your document


2) Go to Tools > Translate document.


3) Select the language you want to translate your document to, and click the Translate button.


How to Research, Collaboration, Offline Editing, and Add-ons :

Google Docs has a neat feature called Research which lets you quickly find information about a highlighted topic in your document. It also displays online images to insert into the document. The images can be sorted so only free-to-use pictures and logos are shown. Clicking on the image will insert it into the document with a footnote so you don’t have to type in the source information.


To use this feature, highlight a word or phrase in your document and then select Tools > Research. A sidebar will appear with the Web and image results. Click the tiny triangle at the top of the sidebar to see the licensing and footnote options:


Collaboration lets users invite other people to collaboratively edit a document in real time. It has to be seen to be believed. Chapter 6 explains how to activate collaboration features.


Offline files is a very helpful feature for working in Docs while you are traveling or otherwise not connected to the Internet. Extra setup steps may be required, as described


Add-ons are small applications that work with Google Docs. To access them, click Add-ons > Get add-ons. Examples include a quick citation generator, as well as an add-on that creates a table of contents in the sidebar.


Google Docs (browser/Chromebook) :

1) Click the Open file picker icon, which looks like a folder, and click Upload.


2) In the pop-up that appears, Click the Select a file from your computer button or drag the file you want to upload to the center of the pop-up.


3) Microsoft Word files should automatically be converted to Google Docs editor mode. If not, open the file and select File > Open with Google Docs.


Google Docs (Android/iOS app) :

1) Click the Open file picker icon (the folder) and select Device storage.


2) Locate the document in the device’s storage, and tap its name.


Microsoft Word documents will automatically open in Office Compatibility Mode for editing. To convert them to Google Docs, follow the instructions in Converting Microsoft Office formats to Google formats



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