Nov 2017


what is Google Calendar , then usage ?

Whether your business has one employee or more, organizing schedules, meetings and milestones can be a demanding task. Google Calendar, a feature in the Google Apps, offers an effective way of managing schedules and events, and synchronizing them across all users. Google Calendar is a dynamic tool that allows you to utilize its different features, depending on the needs and nature of your business.


Create Schedules – One way of using Google Calendars to meet your business needs is to create calendars that are easily accessible by employees and your clients. You can make these types of calendars only accessible to specific employees and clients, who can then view the schedules and appointments you have with them. You can also add your employees and clients’ calendar to your own to enable easier collaboration.


Color Coded Calendars – Google Calendar allows you to create multiple color-coded calendars that inform users of pending or upcoming appointments. In the event that appointments or schedules change, the color-coded calendar updates itself automatically, allowing users to remain up to date with these changes. Missing an appointment with a potential customer can negatively affect your business. When employees miss project deadlines, business productivity is compromised. With multi-color coded calendars, you, the clients and employees are able to know when deadlines and meetings are due and the actions to take.


Add events – All users who have access to Google Calendar (gCalendar) through your domain are able to add events as they come up. For example, instead of sending out emails to employees and clients about an upcoming event or appointment, all you have to do is include this event in the Google Calendar interface. Both employees and clients who have access to this interface are then able to see the event and plan accordingly.


Synchronizing Your Schedules and Tasks – Small businesses that have just begun using Google Apps for business can synchronize their existing calendars in Microsoft Outlook with Google Calendar. Synchronizing Outlook calendars with Google Calendar allows you to continue using Outlook calendars anywhere. This is especially helpful if you or your employees find it easier to use the Outlook interface. It is also possible to synchronize mobile phone calendars with Google Calendars. This allows you to move easily between clients’ contacts and appointments stored in your smartphone and those that are in your Google Calendar.


Event Notification – Google Calendar allows users to receive event notifications through email, multiple pop-ups and SMS. Users are able to receive notifications when events are added, schedules change or upcoming events are almost due. To receive notifications on the go, users have to register their phone number in Google Calendar. What this means for business is that communication between employer, employees and clients continues to be smooth and effective.


Invite Guests – Small businesses whose core functions include event organization can effectively use Google Calendar to invite guests to events. Guests, colleagues and friends who have access to your Calendar can receive invites, post responses and confirm their availability. This tool also allows you to coordinate these responses in an orderly manner.


Retrieve Reading material – Google Calendar offers a reliable method of storing and retrieving any reading materials that you may have read int eh past. Instead of looking through endless pages to find and article you can simply use Google Calendar. When you include a reading item in Pocket, Calendar will save the item’s title as well as a link to the article as an event on the calendar. You can easily retrieve the item from Google Calendar simply by looking up a title or even a word in the title of the item you saved. You can also distribute your calendar to your contacts giving them the ability to see what you are reading and you can also share articles with them.


Facebook Posts Scheduled – If you host a Facebook page for an event or you are looking to publish the same type of post for a period of time, you can use Google Calendar to schedule posts to be published on Facebook. Google Calendar cannot differentiate between an actual event and a post marked as an event. You can include the day and specific time that you want the post to be published however this will only work if your calendar is public.


Managing Projects – Use Google Calendar to distribute tasks to team members and to display pending projects as well as upcoming deadlines. You can track the progress of these tasks using cues that are familiar to all of the team members.



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